Nancy Cotto Events

Month of Coordination

Pre- wedding Day

We’ll start your wedding excitement with a meeting… a fun meeting!
You can expect us to:

Discuss your ideas and answer questions about your upcoming celebration.
Provide a Wedding Planning Checklist to keep you on track
Provide a Tipping Guideline sheet for vendor gratuities

We have got your vendors covered.
We’re ready to:

Meet/contact all your vendors
Schedule/ accompany vendors on venue-site walk through, if necessary
Confirm all vendors services before your event
Create a vendor contact information sheet

The Timeline a.k.a. Wedding day gold!

The heartbeat of a seamless wedding lies in the creation of your wedding day timeline. The timeline is a golden thread that ensures your vendors stay on track and allows you to savor every moment!

We are happy to:

Create your magical personalized wedding day timeline
Have a final timeline meeting where details and times are confirmed and everyone feels ready for Wedding Day
Distribute your completed timeline to all vendors

It’s Time to Rehearse

It’s Almost Wedding Day! But first let’s make sure everyone’s comfortable.
On Rehearsal day, we will:

Oversee your processional and recessional with officiant and wedding party
Review the roles of everyone in your wedding party
Distribute wedding day timeline and contact information of the wedding planner to the wedding party
Coordinate any final payments for vendors
Collect Wedding Day items for the event: card box, guest book, cake knife/topper, toasting flutes, programs, favors, etc.
Answer any last minute questions you have about your event
Put you and your wedding party at ease!

It's Finally Here.

Wedding Day

We’re here to make your wedding day as perfect as possible!

Pre-Ceremony
We will:

Arrive to reception site 3 hours prior to the event start time (Lead Planner & Associate)
Supervise all vendor deliveries and setups
Ensure chairs have been set
Place aisle runners, programs, unity ceremony items, tissues, etc.
Set-up guestbook, place cards, photos, menus, favors, cake knife/topper, champagne flutes, etc.
Address any issues that may arrive

Ceremony
We’re excited to:

Distribute bridal flowers and/or boutonnieres if not delivered earlier in the day
Communicate with the DJ/musicians for ceremony music
Line up your wedding party
Coordinate the location of the ushers, attendants, family
Coordinate and time the processional of the wedding party and soon-to-be married couple!

Pre-Reception:
We will:

Direct your guests to cocktail hour
Have food and beverage waiting for you for your sneak peak of the reception space
Bustle your dress, if desired
Gather your wedding party at the end of cocktail hour for your reception introductions

Reception:
We’re ready to:

Direct your guests to the reception space
Coordinate vendors for announcements, first dances, and toasts
Get you any beverages you would like
Time your cake cutting, bouquet toss, garter, formal exit
Distribute any final payments and gratuities to vendors
Supervise the married couple’s exit
Place end -of-the-night favors
Help load gifts, personal items, keepsake items, etc. into designated vehicles and assigned persons
* All of our planning packages come with the use of our wedding day emergency kit (safety pins, stain remover, scissors, etc.) *

Congratulations!

Nancy Cotto Events

Terms and Conditions

Nancy Cotto Events

Month of Coordination

It's Finally Here.

Engage With Us.