Nancy Cotto Events

Month of Coordination

Pre- wedding Day

We’ll start your wedding excitement with a meeting… a fun meeting!
You can expect us to:

  • Discuss your ideas and answer questions about your upcoming celebration.
  • Provide a Wedding Planning Checklist to keep you on track
  • Provide a Tipping Guideline sheet for vendor gratuities
We have got your vendors covered.
We’re ready to:
  • Meet/contact all your vendors
  • Schedule/ accompany vendors on venue-site walk through, if necessary
  • Confirm all vendors services before your event
  • Create a vendor contact information sheet

The Timeline a.k.a. Wedding day gold!

The heartbeat of a seamless wedding lies in the creation of your wedding day timeline. The timeline is a golden thread that ensures your vendors stay on track and allows you to savor every moment!

We are happy to:

  • Create your magical personalized wedding day timeline
  • Have a final timeline meeting where details and times are confirmed and everyone feels ready for Wedding Day
  • Distribute your completed timeline to all vendors

It’s Time to Rehearse

It’s Almost Wedding Day! But first let’s make sure everyone’s comfortable.
On Rehearsal day, we will:

  • Oversee your processional and recessional with officiant and wedding party
  • Review the roles of everyone in your wedding party
  • Distribute wedding day timeline and contact information of the wedding planner to the wedding party
  • Coordinate any final payments for vendors
  • Collect Wedding Day items for the event: card box, guest book, cake knife/topper, toasting flutes, programs, favors, etc.
  • Answer any last minute questions you have about your event 
  • Put you and your wedding party at ease!

It's Finally Here.

Wedding Day

We’re here to make your wedding day as perfect as possible!

We will:

  • Arrive to reception site 3 hours prior to the event start time (Lead Planner & Associate)
  • Supervise all vendor deliveries and setups
  • Ensure chairs have been set
  • Place aisle runners, programs, unity ceremony items, tissues, etc. 
  • Set-up guestbook, place cards, photos, menus, favors, cake knife/topper, champagne flutes, etc. 
  • Address any issues that may arrive
We’re excited to:
  • Distribute bridal flowers and/or boutonnieres if not delivered earlier in the day
  • Communicate with the DJ/musicians for ceremony music
  • Line up your wedding party
  • Coordinate the location of the ushers, attendants, family
  • Coordinate and time the processional of the wedding party and soon-to-be married couple!
We will:
  • Direct your guests to cocktail hour
  • Have food and beverage waiting for you for your sneak peak of the reception space
  • Bustle your dress, if desired
  • Gather your wedding party at the end of cocktail hour for your reception introductions

We’re ready to:

  • Direct your guests to the reception space
  • Coordinate vendors for announcements, first dances, and toasts
  • Get you any beverages you would like
  • Time your cake cutting, bouquet toss, garter, formal exit
  • Distribute any final payments and gratuities to vendors
  • Supervise the married couple’s exit
  • Place end -of-the-night favors
  • Help load gifts, personal items, keepsake items, etc. into designated vehicles and assigned persons
  • * All of our planning packages come with the use of our wedding day emergency kit (safety pins, stain remover, scissors, etc.) *


Nancy Cotto Events

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